APPLICATION FOR SANCTIONING
The competition registration fee is $30.
Competitions should be registered at least 90 days before the event is held. This allows ample time for the registration to be processed, and for you to receive the registration materials in time to be useful. If you don't register at least 90 days in advance, you may not have your event published in Zymurgy, and you may encounter delays when attempting to enter your organizer's report.
Online registration is required. Online payment of the registration fee is required. Payments will not be accepted via any other means.
Just go to our online registration page, enter your information, then make payment electronically through our secure PayPal system (yes, you can safely use a credit card) and you're done.
APPROVAL AND COMPETITION REPORTS
Upon receipt of application and fee, you will receive (via email) the necessary material within two weeks. After the competition (hopefully, very soon after it), you can enter the experience points through our online organizer reporting system. NOTE: If the organizer fails to file the competition reports in a timely fashion, he or she may be penalized the experience points that would have been earned had the report been filed on time.
BJCP EXPERIENCE POINT AWARD SCHEDULE
(Revised July 2005, July 2008)
Program Participants are individuals who perform an active role in a sanctioned competition. Important categories of program participants are organizers, judges, best-of-show judges, stewards and staff. Each has different rules that govern the awarding of experience points.
Organizers are the only program participants to receive Organizer points, which are non-judging points that are allocated based on the total number of competition entries as shown in Table 1. Any other program participant is eligible to receive any combination of Judge, Best-of-Show Judge, Steward, or Staff points in a single competition, except as noted. However, the total points (judging plus non-judging points) awarded to any program participant may not exceed (but may equal) the points designated for the Organizer of the competition.
Judges earn points at a rate of 0.5 judging points per session, but the following limitations apply:
- Judges earn a minimum of 1.0 point per competition.
- Judges earn a maximum of 1.5 points per day.
The total number of judging points a judge may earn in a competition is limited by the organizer points, and is shown in Table 1.
Best-of-Show (BOS) Judges are eligible to receive a 0.5 judging point bonus if they judge in any BOS panel in a competition. The BOS bonus is in addition to any other judging and non-judging points earned in the competition, and may only be awarded to a single judge once per competition. BOS points may only be awarded if a competition has at least 30 entries in at least five beer and/or three mead/cider categories.
The number of judges eligible to receive the BOS bonus is correlated to the number of entries in each BOS panel as follows:
- 5-14 entries, including beer = 3 BOS Judges
- 3-14 meads and/or ciders (only) = 3 BOS Judges
- 15 or more entries of any type or combination = 5 BOS Judges
This limitation applies to each individual BOS panel. Competitions may seat separate homebrew, commercial and mead and/or cider BOS panels, if desired.
A best-of-show judge receives the BOS bonus if the judge judges at least one other flight. If the judge only judges in a BOS panel, the 1.0 point competition minimum is earned.
Stewards receive 0.5 non-judging points per day with a maximum of 1.0 points per competition. Participants may not earn both Judge and Steward points in a single competition. Steward points are awarded separately from Staff points and do not come from the Staff point pool shown in Table 1. A program participant may earn both Steward and Staff points.
Staff Points are non-judging points awarded by the Organizer to one or more program participants in minimum increments of 0.5 points. The sum of all staff points awarded to all program participants may not exceed the Table 1 Staff point maximum.
Note: In order to maintain competition integrity, staff members with access to entry data should refrain from judging as they may be able to associate entry numbers or entry descriptions with an entrant's identity.
# of Entries Organizer Staff* Judge 1 - 49 2.0 1 1.5 50 - 99 2.5 2 2.0 100 - 149 3.0 3 2.5 150 - 199 3.5 4 3.0 200 - 299 4.0 5 3.5 300 - 399 4.5 6 4.0 400 - 499 5.0 7 4.5 500 - 599 6.0 Max 8 5.5 Max +1 staff point for each additional 100 entries
*Note: The Staff point numbers represent the total points which can be awarded to all staff members collectively. No single person can receive more total points than the Organizer. For each 100 entries over 500 one additional staff point may be awarded. Organizer points are capped at 6, regardless of competition size.
- An event held in a single geographical area where beer and possibly other fermented beverages are formally evaluated against a set of pre-defined style guidelines or category descriptions for the purpose of constructive feedback and acknowledgment of excellence. A competition is comprised of one or more sessions spanning one or more days.
- A calendar date when judging is held. Competitions may take place on one or more days, and the days do not have to be contiguous.
- An uninterrupted time period when at least one panel of judges sits to judge one or more flights of entries. Typically, "morning", "afternoon" and "evening" are considered sessions at most competitions.
- A single grouping of entries that are combined for the purposes of judging, that are evaluated by a single panel of judges, and that result in a ranked ordering for purposes of determining awards. In large competitions, a single category may be divided into multiple flights with the overall winner determined in a Mini-BOS round.
- MINI-BOS ROUND
- A subsequent flight within a session during which judges compare the leading entries of two or more separate flights in order to determine overall class or category winners. This shall not qualify as a separate session for the purpose of awarding points.
- BEST OF SHOW (BOS) PANEL
- A single session awarding top honors for a competition from at least five beer category winners or three mead and/or cider winners.
- The single program participant who completes and signs the application to register or sanction a competition and who in all ways assumes responsibility for the direction of that competition.
- Any program participant who evaluates entries, completes score sheets, and determines the final score and rank of entries in a flight.
- BOS JUDGE
- A program participant who evaluates entries and selects a winner during a BOS panel.
- NOVICE JUDGE
- A relatively inexperienced person who has not taken the BJCP exam, but who has been approved by the competition organizer to serve as a judge in a competition.
- MEAD JUDGE
- A person who has taken the mead exam and scored a 60% or higher. This person may also be a beer judge although taking the beer exam is not a requirement.
- A program participant who assists judges, obtains entries and supplies, handles paperwork, and manages the competition logistics at a judging table.
- Program participants who, under the direction of the Organizer, perform an active role in support of the competition other than as a Judge, Steward, or BOS Judge. These roles include, but are not limited to, Assistant Organizer, Head Steward, Registrar, Cellarmaster, Table Captain, Data Entry, Head Judge, Lunch Caterer, and Committee member. Direct participation is required to earn Staff points; passive participation by individuals who provide websites, software, materials, or other indirect services are not eligible to receive points.
Sanctioned Competition Requirements
The BJCP has few rules that apply to a competition. Organizers have wide latitude to create a unique competition experience. However, the following rules do apply to all competitions:
- Blind tasting must be used. Judges must not be given the identity of the brewer or entrant.
- Entries must be judged to published styles. The BJCP Style Guidelines are the preferred standard, but any other published guidelines can be used as long as judges and entrants are both using the same guidelines.
- Feedback must be given to the brewer or entrant. The BJCP judging forms are recommended, but not mandatory. Scoresheets must be returned promptly to the entrants.
- Judging must be fair to all entrants. Common rules must be used, and they must be applied and enforced uniformly. This is an intentionally loose definition that allows competitions to have their own unique character without being overly proscriptive. Competitions must be run in a spirit of fairness. The Sanctioned Competition Handbook and Judge Procedures Manual should be used as a guide.
- Competition reports must be filed promptly with the BJCP, preferably using the BJCP organizer reporting system. Competitions not filing organizer reports may be denied registration for subsequent competitions.
- A judging panel must have a minimum of two judges and a maximum of four judges, including any Novice judges or judges in training.